WE HANDLE IT ALL

Trade show Services | event management

When you partner with DCIM, you don’t have to worry about the details of working with show associations, contractors, freight companies and ad agencies. We have been specializing in the dental and medical trade show industry for decades. We have built strong, trusting relationships with show associations, show contractors and event suppliers. With these benefits, we make fast decisions, consider the best return on investment and pass on the success to you!
Assigned to your own Account Manager
  • Manage show schedules, planning, budgeting
  • Communications with the show association and contractor
  • Managing exhibit builds, graphics, displays and special projects
  • Reserve and pre-pay booth space reservation, and show forms
  • Create CAD floorplans
  • Preshow cost estimating and final show reconciliation
  • Travel/Hotel/Badge Reservation
  • Maintenance and Repair of Exhibit Properties
  • Pull, inspect and prepare shipment
  • International customs documents
  • Inbound/outbound shipments, tracking 
  • Install/dismantle and supervision at show site
  • Post show evaluation
One quoted price
  • Eliminates the headache and energy to understand and deal with event costs and hidden costs
  • All show related costs of drayage, electric, carpet, furniture, etc. are billed at cost. 
​A premier “perk” when working with DCIM is our expertise in handling all trade show service coordination for you! You “don’t have to lift a finger” or worry about show forms, deadlines, and dealing with post-show billing problems. DCIM handles it all without ANY mark ups of the cost!

DCIM’s exclusive at-show concept, Walk-in, Walk-out Event Management, will give you the ability to walk into the event one hour before the show begins and walk out no more than thirty minutes after the show ends.
A BUDGET IN MIND

Finance | event management

No Surprises

no markup

You need to know exactly where your money is going. DCIM has created a service-fee based, trade show management program so the costs of your trade show event are transparent. Our program is created from a financial standpoint and gives our clients what they have been seeking. No other trade show management company, to our knowledge, offers this program.

All trade show contractor fees are charged to you at cost (no markup!) as given by the trade show association third parties (drayage, electric and carpet, etc.). DCIM does not mark up these costs, but charges only a trade show management fee to coordinate these services.

one service fee

​DCIM's service fee includes all DCIM services. All show related costs such as labor, drayage, electrical, shipping, etc., are invoiced to our clients at cost, with no markup!
DCIM's trade show management fee can include:
Show prospectus review   
Trade Association floor plan review and booth site selection  
Finalize exhibit floor plan(s)  
Exhibit property review (storing, shipment, maintenance and construction of inventory)  
Complete and submit all show forms to proper exhibit management vendor  
Exhibit preparation to include inventory of components and replenishment of product  
Load and ship required items (delivery/freight)  
Show set-up and dismantle services
On-site show supervision  
Receipt of and return of exhibit inventory to DCIM Warehouse
Yearly budget creation, analysis and submission for all shows
   - Pre-show cost estimating
   - At-show review
   - Post-show reconciliation
   - Develop and maintain event budget

Budget Management

There are a variety of variables that go into developing an accurate trade show budget. The type, length, location, attendance and scope of shows vary significantly and directly correlate to the level of expense you need to allocate to have a presence at a given event. ​A good trade show budget is the best way to make sure your event spending is under control and that you factor in all the hidden expenses that can quickly send your costs spiraling.

DCIM offers an exclusive budget planning and management process which incorporates all expenses of your annual trade show schedule (including direct costs and DCIM services) so there are no surprises.
Our clients know before the calendar year of their trade show schedule what DCIM's management service-fee is and can budget accordingly. Also, because our service-fee is determined before the show, there is no incentive for DCIM to have large show service costs. To the contrary, the incentive is for DCIM is to reduce show costs as our fee is already calculated. By reducing overall client show costs while maintaining our service-fee structure, both companies benefit from this strategy. With this transparent budget management program, you may budget accordingly, and have the ability to realize the success of your trade show efforts and the effects to your
​bottom line.